HOW A QUOTE BECOMES A PO
The PC Manchester Regional School District Business Office handles all of the purchasing for the school district. The Business Office must ensure compliance with the state of New Jersey's regulations as it pertains to purchasing. As such, the Business Office must ensure that the correct account codes are used, whether enough quotes were received, whether the item should have gone out to bid in addition to just whether or not there is enough money to buy the good or service in question. To understand how an item goes from a quote to a purchase order, please reference the chart below.
PURCHASING PROCEDURES - TO BID OR NOT TO BID
For a quick overview on when quotes are needed, when an item needs to go out to bid, and what backup is needed to make a purchase, please refer to the purchasing procedure document below.
For a quick overview of account codes (by no means inclusive of all the codes the district has) see attached Word document:
PURCHASE REQUEST FORMS
Purchase Request form for teachers / aides / custodians. Please fill out this form and submit to the main office for processing.
RATIONALE FORMS FOR PURCHASES - NEEDED FOR EVERY PURCHASE ORDER
Purchase order rationale forms can be found below. These forms must be submitted for each Purchase order to be done.
As required by the accountability regulations all employees who attend a conference / Professional Development / workshop are required to fill out a form detailing what was learned at that workshop in order to receive reimbursement for travel. Below is a copy of that form.
This form needs to be submitted to the Business Office.