Facility Use Requests
FACILITY USE REQUEST
If you choose to reserve space in our building, please keep in mind that fees may be charged to offset associated operational costs. Any organization using district facilities must meet insurance requirements and have a current Certificate of Insurance on file with the District.
*$100 security deposit required to reserve requested space.
For those non-civic, non-community groups who are looking to rent our facilities, please see the Facilities Rental Fee Schedule.
Your request will be PENDING until the District has approved it at one of its regularly scheduled board meetings. Please take note of when these meetings are and submit your request in a timely manner for approval.
The District will not be taking personal requests by phone or email. All requests must come through Master Library via our website for use of Facilities.
LOGIN & RESERVE
All facility use requests are completed online. The first step needed to make an online facility use request is to create a user account. You can do so by clicking the Register icon below. Be sure to complete all information fields and then click the submit button. If your registration was successful you will receive an e-mail confirmation.
Hold Harmless Clause: The User(s) undertakes and agrees to indemnify and hold harmless the school, school board, school board elected and appointed officials, administrators, principals, teachers and all other school employees, volunteers or representatives, and all persons and bodies corporate acting for or on behalf of them, against all liability, claims, demands, actions, suits, damages, proceedings, costs and expenses (including reasonable attorney fees) whatsoever (including injury to persons and damage to property) for which they may be or become liable directly or indirectly arising out of the use of School premises by the User(s) (or the servants, agents or invitees of the User/s)), and for such further sums in excess of those contained in any insurance policy procured by User(s) relating to the use of the School premises or for such amounts as may not be payable under any such insurance policy.
Certificate of Insurance: The User(s) is to take out and maintain current throughout the term of this agreement a General Liability insurance policy with a reputable insurer, having an A.M. Best rating of A- or better, in which (a) the School is indemnified in an amount not less than $1 million for any claims whatsoever (including injury to persons or damage to property) arising out of the use of the School premises by the User(s); (b) the School is named as an Additional Insured under the policy; and (c) the policy or a certificate of insurance must be produced to the School prior to use of the facilities. User(s) and the School agree that any insurance policies procured by User(s) that provide benefits or protection for the School shall be primary and that any policies procured by School that might happen to provide protection or benefits to the School arising out of User’s use of the School premises shall be excess.
Cancellation: The Manchester Regional School District encourages the use of facilities by a variety of groups. However, the district discourages groups from reserving facilities and then not using them. This practice restricts other potential users from gaining access. Therefore, the school district will retain the $100 deposit for each occurrence that a facility is reserved but not used. Cancellations will be accepted by calling the Business Office up to seven days prior to the event. Cancellations may also be accepted on an emergency basis with prior approval at the Business Office. Cancellations due to inclement weather will be considered an emergency.